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Frequently Asked Questions About NIMH Diversity and Re-entry Supplements

Is my grant eligible for a diversity or re-entry supplement?

To be eligible for a diversity or re-entry supplement, a PI must have an active NIMH grant with at least two years remaining at the time of expected award. The following NIMH grant types are eligible for diversity or re-entry supplement funds:

  • Research project grants -- R01, R24, R34, R37, RC1, RC2, RC3
  • Multi-project grants -- P01, P20, P30, P50
  • Small business awards -- R41, R42, R43, R44
  • Cooperative agreements -- U01, U19

Is the candidate eligible for a diversity supplement?

The diversity supplement candidate must:

  • Be an individual from a racial or ethnic group that the grantee institution has determined to be underrepresented, OR
  • Be an individual with a disability that substantially limits one or more major life activities, OR
  • Be an individual from a disadvantaged background, as defined in the program announcement.

The candidate must also:

  • Be a U.S. citizen or permanent resident.

Is the candidate eligible for a re-entry supplement?

The re-entry candidate must:

  • Have a doctoral degree and have had a postdoctoral or faculty position when he or she left active research. The program is not intended to support additional graduate training and is not intended to support career changes from non-research to research careers for individuals without prior research training.
  • Be a U.S. citizen or permanent resident.
  • Be in complete or partial hiatus from research activities for a period of at least one year and no more than eight years due to a qualifying interruption. A candidate may not be currently engaged in full-time paid research activities.

For a diversity supplement, what documentation of racial, ethnic, disability, or disadvantaged status is required?

The institution must provide a signed statement providing clearly presented information on the nature of the candidate’s disability, circumstances, background, or characteristics that confer eligibility under this program. In all cases, the candidate must voluntarily self-identify as a member of the eligible group. Institutions should adhere to the guidelines below when documenting eligibility for this program.

Racial and Ethnic Minorities

The candidate must voluntarily self-identify as a member of a racial or ethnic group underrepresented in health-related sciences. In accordance with standards described in Office of Management and Budget Directive 15, 1997; American Indians or Alaska Natives are persons who maintain tribal affiliation or community attachment. For the purposes of this application procedure, the affiliation, or attachment must be substantiated by official documentation.

Individuals with Disabilities

The individual must self-identify as an individual with a disability, defined as a person with a physical or mental impairment that substantially limits one or more major life activities.

Disadvantaged Individuals

For individuals from low income backgrounds, the institution must provide documentation that the candidate (a) has qualified for Federal disadvantaged assistance; or (b) has received any of the following student loans: Health Professional Student Loans (HPSL), Loans for Disadvantaged Student Program; or has received scholarships from the U.S. Department of Health and Human Services under the Scholarship for Individuals with Exceptional Financial Need.

For individuals from a socially, culturally, or educationally disadvantaged environment, the institution must provide objective evidence related to such a background. Supplement awards in this category are typically limited to individuals at the high school and undergraduate level.

For a re-entry supplement, what is a qualifying interruption?

Examples of qualifying interruptions would include a complete or partial hiatus from research activities for child rearing; an incapacitating illness or injury of the candidate, spouse, partner, or a member of the immediate family; relocation to accommodate a spouse, partner, or other close family member; pursuit of non-research endeavors that would permit earlier retirement of debt incurred in obtaining a doctoral degree; and military service.

Can I apply if less than two years are remaining on the parent grant?

For applications proposing to support individuals at the graduate, postdoctoral; or investigator level, the parent grant must have at least two years remaining at the time of expected award. Less time is acceptable to support individuals at the high school, undergraduate, post baccalaureate, and post-Masters level. No-cost extensions are not considered when determining time remaining on the parent grant.

Can I apply for more than one diversity supplement to my grant?

Usually, a parent grant may support only one individual on a supplement. However, investigators are encouraged to recruit more than one high school or undergraduate student for supplemental award support. Appointment of more than one individual to a single grant above the high school or undergraduate level depends on the nature of the parent grant, the circumstances of the request, and the program balance of the NIH awarding component.

The candidate is currently receiving PHS support. Can he or she receive support from a diversity or re-entry supplement?

Generally, no. These programs have been designed to attract individuals from underrepresented groups into research careers or to support those returning to research, and are not intended to provide an alternative or additional means of supporting individuals who already receive support from an NIH research grant, an NIH National Research Service Award (NRSA), or any other DHHS funding mechanism.

A candidate who has received or is currently receiving support from the parent grant is not eligible to receive a diversity supplement on the same grant. Re-entry supplement candidates may be considered on a case-by-case basis, if they meet the other criteria.

Candidates may have had support on a National Research Service Award (NRSA) training grant. However, a supplement will not start until the candidate's appointment on a NRSA training grant has been completed. A candidate's current NRSA training grant support cannot be terminated early to place the candidate on a research supplement.

When should I submit my application?

If your requested start date is between December 1 and September 1, your application should be submitted at least three months prior to the requested start date. Applications received after June 1 will not be funded before December 1. Due to the NIH budgetary cycle, NIMH rarely makes supplement awards in October or November.

Reviews are held bimonthly. Applications received by the first of the month preceding the review meeting will be reviewed at that meeting. See the table below for clarification:

Submission Deadline Review Date Earliest Possible Start Date*

February 1

March

April

April 1

May

June

June 1

July

August

August 1

September

December

October 1

November

December

December 1

January

February

 

*Applications are evaluated on a regular schedule, but funding decisions may be influenced or delayed by other factors, including the availability of funds. Therefore, consultation with ORDGMH staff prior to submission is advisable.

 

Applications for summer-only research appointments are considered on a shorter timeframe and should be submitted at least eight weeks prior to the requested start date.

What are my chances of getting funded?

Award rates for diversity supplements are published in the Annual Reports on NIH Research Supplements to Promote Diversity in the Scientific Workforce . Note that the published award rates include applications that were determined to be ineligible, and therefore not reviewed. Applications from eligible applicants have a higher rate of award. In addition, applicants who work with their program officer (PO) prior to award significantly increase the likelihood that their application will be funded.

How do I know that my application was submitted successfully?

When submitting electronically using the Supplements Submittal Form, you should receive a confirmation email within 24 hours. If you do not receive confirmation during this time period, please contact Dawn Corbett, NIMH Diversity and Re-entry Supplements Analyst at nimhdiversityreentry@mail.nih.gov or 301-443-2847 or your NIMH Program Officer.

My application was not selected for funding. Can I resubmit?

No. An application may not be resubmitted once it has been reviewed by the Diversity and Re-entry Supplements Committee. However, your program officer may ask you to revise or resubmit before the Committee reviews your application. If you are unsure about whether or not your application is eligible for resubmission, contact the Diversity and Re-entry Supplements Analyst at nimhdiversityreentry@mail.nih.gov or 301-443-2847 or your NIMH Program Officer.


Procedures and Supplementary Information for Preparation, Submission, and Review of Applications for Diversity and Reentry Research Supplements for NIMH Grantees