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Recovery Act: Administrative Supplements to Currently Funded Projects for Comparative Effectiveness Research Workforce Development

American Recovery and Reinvestment Act of 2009 (Recovery Act)

NIH Announces the Availability of Recovery Act Funds for Administrative Supplements for Comparative Effectiveness Research Workforce Development (NOT-OD-10-037 )

NIH announces additional opportunities for investigators and U.S. institutions with active research grants to request 1 year of supplemental funding in FY2010 for the purpose of expanding the numbers of researchers qualified to oversee or conduct comparative effectiveness research (CER). Consistent with the intent of the Recovery Act, the purpose of this program is to promote job creation and economic development along with accelerating the pace and achievement of scientific research. This NIH Administrative Supplement Overview describes the NIH CER-specific areas of interest, process for submitting requests, and selection criteria.

Please review NOT-OD-10-037  for application review and selection criteria.

To be eligible for a FY2010 Recovery Act Administrative Supplement:

  • The parent grant must be active and the research proposed in the supplement must be able to be accomplished within the current competitive segment.
  • Supplement requests cannot exceed 1 year or the time remaining on the parent grant, whichever is less.
  • Supplement requests cannot exceed $500,000 total costs (includes F&A).
  • The proposed administrative supplement MUST be within the general scope of the peer-reviewed activities and aims approved for the parent grant.
  • Applications from foreign institutions are not permitted. Consistent with the goals of the Recovery Act to preserve and create jobs and promote economic recovery in the United States, applicant must be domestic (United States) institutions/organizations (i.e., located in the 50 states, territories and possessions of the United States, Commonwealth of Puerto Rico, Trust Territory of the Pacific Islands, or District of Columbia). In addition, domestic U.S. institutions planning to submit supplement requests that include foreign components should be aware that requested funding for any foreign components should not exceed 10% of the total requested direct costs or $25,000 per year (per subcontract/subaward or in aggregate for multiple subcontracts/subawards), whichever is less.

Administrative Supplement requests should be submitted electronically by the PI of the parent grant and the packet must include:

  1. Cover Letter – The cover letter must be signed by the authorized organizational representative and should indicate that you are requesting an Administrative Supplement in response to NOT-OD-10-037. The content of the letter should include the following information:

    • Project Director/Principal Investigator (PD/PI) name on the parent grant
    • Parent grant number and title
    • Dollar amount of the requested supplement
    • Name and title of the authorized institutional official who has signed the cover supplement request, and
    • Phone, email, and address information for both the PD/PI and the institutional official.
  2. PHS 398 Form Page 1 (Face page) MS Word  PDF 

    • The title of the project (Box 1) should be the title of the parent award.
    • The Project Director/Principal Investigator (PD/PI) must be the same as the PD/PI on the parent award. For Multiple PD/PI parent awards, the Contact PD/PI must be the PD/PI listed on the supplement request. Administrative supplements cannot change the Multiple PD/PI team or convert a grant from a single PD/PI to a multiple PD/PI grant.
    • The remaining items on the face page should be filled out in accordance with the PHS 398 application instructions.
  3. PHS 398 Form page 2 MS Word  PDF  Note: The project “summary” is that of the administrative supplement, not the parent grant. All other information requested on Form Page 2 should be provided.

  4. A brief proposal describing the project, including:

    • Scope of the overall project and the anticipated contribution of the requested supplement (not to exceed five pages). This section should include a description of the supplement's purpose; including research design/proposed scientific activities and methods and data analysis. Describe the relationship of the supplement request to the parent grant. Specifically, summarize how the activities proposed in the supplemental request fit within the scope/aims of the parent grant. Identify and clearly state how the supplement request fits within one or more of the three solicited topics identified above as areas of interest for NIMH.
    • Budget for the supplement with a justification that details the items requested, including F&A costs and a justification for all personnel and their role(s) in this project. Note the budget should be appropriate for the work proposed in the supplement request. Applicants are encouraged to discuss budgets with their NIH Program Officer. All supplement requests must include detailed budgets on the PHS 398 Form Pages 4 (MS Word  PDF ) and 5 (MS Word  PDF ). Modular budget pages will not be accepted even when the parent grant was funded as a modular grant. See Budget and Funding Information  below for additional information.
    • Biographical Sketch for all new Senior/Key Personnel. There is no need to repeat information previously provided for other Senior/Key Personnel. MS Word  PDF 
    • Human Subjects/Vertebrate Animal documentation (if applicable). Include a current Human Subjects/Institutional Review Board (IRB) or Vertebrate Animals/Institutional Animal Care and Use Committee (IACUC) approval letter, if applicable. Otherwise, this letter will be required at time of funding. All appropriate IRB and IACUC approvals must be in place prior to a supplement award being made.
  5. PHS 398 Checklist Form MS Word  PDF 


Supplement requests cannot exceed $500,000 total costs (includes F&A).

Application Receipt Date for Recovery Act Administrative Supplements focusing on CER is March 1, 2010.

Please submit all applications for Administrative Supplements electronically via the following link: 

  • The PI of the parent grant is required to submit the supplement request via the web link above.
  • When the PI clicks on the link, the PI will be asked to provide his/her eRA Commons ID and password.
  • Once on the submission page, select the grant number of the parent grant to which the supplement is associated. 
  • Please select ARRA CER Administrative Supplement when prompted for the type of supplement.
  • Follow the instructions on the webpage to upload the administrative supplement application packet.
  • The PI will receive an e-mail confirmation and a supplement request number when the supplement is successfully submitted. This information will also appear on the screen when the submission has been successfully received by NIMH. Please retain this information as this will be a means to identify your request when contacting NIMH.
  • Do NOT submit the same supplement more than once, even if a correction is required. If there is an error, please contact Tracy Waldeck at to withdraw your previous submission BEFORE submitting the corrected application.

For specific questions regarding eligibility or questions about the science to be proposed, the PI should contact the NIMH Program Official for the parent grant.

For general information on NIMH’s participation in Recovery Act supplement programs or questions on how to submit contact:

Tracy Waldeck, Ph.D.
Associate Director for Special Projects
National Institute of Mental Health
National Institutes of Health
Phone: (301) 435-0322

For financial or grants management questions contact:

Rebecca Claycamp, M.S., CRA
Chief Grants Management Officer
National Institute of Mental Health
6001 Executive Boulevard, Room 6115, MSC 9605
Bethesda, MD 20892-9605
Telephone: 301-402-7111

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