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Transforming the understanding
and treatment of mental illnesses.

Job Vacancy Announcement – Grants Management Specialist

Department of Health and Human Services (HHS)
National Institutes of Health (NIH)
National Institute of Mental Health (NIMH)
Division of Extramural Activities (DEA)
Grants Management Branch (GMB)

Position Overview

The Division of Extramural Activities (DEA) at NIMH seeks highly motivated and qualified candidates for a grants management specialist position in the Grants Management Branch (GMB). The GMB negotiates and issues over $1 billion in grants and cooperative agreements annually. The GMB’s responsibilities are complex and critical to the Institute’s mission and success.  The GMB staff ensures that all legal, regulatory, and policy requirements are met by NIMH and grantees and (accordingly) directs all business-related activities associated with NIMH awards.

The incumbent performs grants management analysis assignments that are developmental and recurring, including functions such as the following: using a variety of standard guidelines; assisting in coordinating simple funding actions that begin the grant/agreement awards process; providing assistance in the administration of the portfolio including setting appropriate work priorities, applying knowledge of organizational needs and deadlines, and consistent follow up to assure receipt of required documentation; assisting with activities related to monitoring grants, including receiving and reviewing progress reports; and assisting with preparation for on-site visits, and preparation of various reports. In addition, the incumbent ensures awardees comply with established administrative and financial policies, procedures, and sound business practices; evaluates budget justifications and financial arrangements, including cost analysis, review of accounting systems, adequacy of resources, acceptability of milestones, and techniques proposed to ensure responsible stewardship of funds; participates in the negotiation of the budget, award period, and terms and conditions for grant awards; and advises applicants and grantees on financial and business management issues relevant to their applications.  This position requires working both independently and collaboratively and offers opportunities to impact priorities, develop new initiatives, and contribute to the advancement of a national program of research.

The candidate should know grant administration regulations, procedures, and practices to analyze and process grant applications. Skill in applying analytical and evaluative techniques to identify, consider, and resolve issues or problems of a procedural or factual nature is required. The candidate should be able to use qualitative and quantitative analytical techniques in analyzing and evaluating grant proposals and awards in a limited range of areas. Strong communication skills are also required.


Applicants must be U.S. Citizens and have a Bachelor’s degree in Finance or other related disciplines. Four (4) years of specialized experience plus a high school diploma is equivalent to a Bachelor’s degree. Minimum of two (2) years of experience in a related field. The NIH encourages the application and nomination of qualified women, minorities, and individuals with disabilities. HHS and NIH are Equal Opportunity Employers. The work site is in Rockville, Maryland. A full package of federal Civil Service benefits is available, including retirement, health and life insurance, long-term care insurance, leave, and a Thrift Savings Plan (401K equivalent). Salary is competitive and commensurate with experience. The position will be posted at the GS-9/11/12/13 federal government salary grades.

How to Apply

Interested candidates should also send a letter of interest, including a curriculum vitae to