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Job Vacancy Announcement - Grants Management Specialist

Department of Health and Human Services (HHS) 
National Institutes of Health (NIH) 
National Institute of Mental Health (NIMH) 
Division of Extramural Activities (DEA) 
Grants Management Branch (GMB)

Program Overview

The Division of Extramural Activities (DEA) at the National Institute of Mental Health (NIMH) is seeking highly motivated and qualified candidates for a grants management specialist position in the Division of Extramural Activities (DEA), Grants Management Branch (GMB) team. The GMB negotiates and issues over $1 billion in grants and cooperative agreements, annually. The GMB responsibilities are complex and critical to the Institute’s mission and success. The GMB staff ensures that all legal, regulatory, and policy requirements are met by the NIMH and the recipients and (accordingly) directs all business-related activities associated with NIMH awards.

Position Duties

The incumbent performs grants management analysis assignments that are developmental and recurring in nature including functions such as the following: using a variety of standard guidelines; assisting in coordinating funding actions that begin the grant/agreements awards process; providing assistance in the administration of the portfolio including setting appropriate work priorities, applying knowledge of organizational needs and deadlines, and consistent follow-up to assure receipt of required documentation; responsible for activities related to monitoring grants, including receiving and reviewing progress reports; and assisting with preparation for on-site visits, and preparation of various reports. He/she will set appropriate work priorities, apply knowledge of organizational needs and deadlines, and consistently follow-up to assure receipt of required documentation. In addition, the incumbent ensures awardees are in compliance with established administrative and financial policies, procedures, and sound business practices; evaluates budget justifications and financial arrangements, including cost analysis, review of accounting systems, adequacy of resources, acceptability of milestones, and techniques proposed to ensure responsible stewardship of funds; participates in the negotiation of the budget, award period, and terms and conditions for grant awards; and advises applicants and recipients on financial and business management issues relevant to their applications. This position requires working both independently and collaboratively and offers opportunities to impact priorities, develop new initiatives and contribute to the advancement of a national program of research.

The candidate should have knowledge of grant administration regulations, procedures, and practices to analyze, and process grant applications. Skill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature is required. The candidate should have the ability to use qualitative and quantitative analytical techniques in analyzing and evaluating grant proposals and awards in a limited range of areas. Ability to communicate orally is also required.


Applicants must be U.S. Citizens and have a Bachelor’s degree in Finance or other related discipline. Four (4) years of specialized experience plus a high school diploma is equivalent to a Bachelor’s degree. Minimum of two (2) years of experience in a related field.

How to Apply

A global Grants Management Specialist announcement will be available through from October 2, 2023 through October 6, 2023. Interested applicants are strongly encouraged to also send a letter of interest and curriculum vitae to Visit the NIH Federal Resume Tips website for guidance on creating a federal resume at 


The Grants Management Specialist will be appointed at a salary commensurate with their qualifications and experience. In addition, full federal benefits, including leave, health and life insurance, retirement, and savings plan (401K equivalent), will be provided.

HHS and NIH are equal opportunity employers.

The NIH is dedicated to building a diverse community in its training and employment programs and encourages the application and nomination of qualified women, minorities, and individuals with disabilities.